Club Convoy Procedure

  1. Drivers are reminded that convoy procedure becomes applicable and must be observed when moving off from the starting point until end of trip;
  2. The trip leader will ensure that members of the convoy are self sufficient, (Recovery equipment, 1st aid box);
  3. The trip leader will allocate position of each vehicle in the convoy. The vehicles are to remain in this position throughout the trip and will change position only with the permission of the trip leader;
  4. No driver will drive in a manner, or at speed which will endanger themselves or anyone else;
  5. Always wait at intersections to ensure that the following vehicle has identified the correct route;
  6. It is the responsibility of all drivers to maintain visual contact with the following vehicle, provided that the track conditions allow;
  7. Should visual contact be lost for a prolonged period – use your UHF to check. Try to keep the convoy together as much as possible.
  8. Always keep a safe distance from the vehicle in front particularly after driving through water, mud or dusty conditions. Nevertheless, avoid falling back as to slow the convoy;
  9. When negotiating hazards such as water crossings, mud or gradients, wait until the vehicle in front has successfully negotiated the hazard before proceeding;
  10. After negotiating any hazard wait until the following vehicle has negotiated it also;
  11. All gates are left as found. After opening a gate, the lead vehicle shall wait in the gateway until the following vehicle arrives. Repeat until Charlie closes the gate;
  12. Any driver leaving the convoy must notify the trip leader;
  13. The trip leader, in special circumstances has the authority to amend or alter the trip procedures to suit unusual track conditions;
  14. The convoy is to keep the trip leader informed of any delay, breakdowns or recovery requirements;
  15. There is no objections to the use of UHF, however keep idle chatter to a minimum when vehicles are negotiating rough terrain and during vehicle recovery. Priority is to be given to communicating instructions and warning drivers of obstacles.